---
title: "EXTERNAL DOCUMENTS"
slug: "external-documents-25"
updated: 2024-09-25T09:58:54Z
published: 2024-09-25T09:58:54Z
canonical: "support.keypro.fi/external-documents-25"
excludeFromSearch: true
excludeFromExternalSearch: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.keypro.fi/llms.txt
> Use this file to discover all available pages before exploring further.

# EXTERNAL DOCUMENTS

**External documents**![documents](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/other-tools-image-xqqzhu8a.png)can be **files** or **URL links** that can be positioned on the map and attached to network objects. To open the form, click **External documents**![documents](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/other-tools-image-a8srwvsi.png)in the toolbar or on the **Attachments** tab on the forms. For more information, see the chapter [Attached documents](/docs/external-documents-25#_Liitedokumentit).

![](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/other-tools-image-4lsvtep4.png)

### Viewing external documents

To open a document, click the link below the **Choose files** button. If the attachment is a **URL link**, it is opened on a new tab in your browser. The function for opening a file depends on your browser and browser settings. Usually, the browser asks whether you want to save or open the file.

**TIP:** If an external document includes **both a file and a URL link**, you can open the URL link by copying it to the address field in a new browser window.

### Adding external documents

1. If you want to add a file, click **Choose files**.
2. Select the file or files that you want to attach as external documents.
3. Save the information on the form (**Type** is a mandatory field).
4. Click **Save**![save](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/other-tools-image-euj1gmlr.png), or if you are attaching documents to an object, click **Attach document**![update_to_form](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/other-tools-image-a5udyp0j.png)

If you selected several files, a separate external document is created for each file.

**TIP:** If you want to attach a **web address**, enter it in the URL text field or copy the address from the browser. If you also select a file, the URL is additional information to the document.

### Deleting an external document

1. Retrieve to the form the document you want to delete.
2. Click **Delete![cross](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/other-tools-image-9nvd9mqv.png)**. If the document has been attached to an object, you will be asked to confirm the deletion.

![](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/other-tools-image-4w2ru46m.png)

### Restrictions for deleting an external document

If you want to make sure that the external documents you added are not deleted by accident, you can restrict their usage rights. Click **External documents![](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/other-tools-image-x8m61riz.png)**-form from the toolbar and then select for example, **Land agreement** as the new type for the document. These types of documents cannot be deleted from the **External documents![](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/other-tools-image-etpx4bjk.png)**-form. The term **Land agreement** can be changed from the admin user interface.

![](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/other-tools-image-l98or73z.png)

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