---
title: "EXTERNAL DOCUMENTS"
slug: "external-documents-3-1-1"
updated: 2024-08-02T10:15:38Z
published: 2024-08-02T10:15:38Z
canonical: "support.keypro.fi/external-documents-3-1-1"
excludeFromSearch: true
excludeFromExternalSearch: true
---

> ## Documentation Index
> Fetch the complete documentation index at: https://support.keypro.fi/llms.txt
> Use this file to discover all available pages before exploring further.

# EXTERNAL DOCUMENTS

**External documents**![documents](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-dw521qnr.png)can be **files** or **URL links** that can be positioned on the map and attached to **KeyAqua** objects. External documents can be added and viewed on the **Attachments** tab of the forms.

![](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-dkz45ya5.png)

## Adding an external document

To add a new attachment**,** click **Add** ![C:\Users\saju-1\AppData\Local\Microsoft\Windows\INetCache\Content.Word\add.png](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-tpwrdl5k.png) on the form. This opens the **External documents** ![documents](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-ly9xd7di.png) window.

![](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-uozv6z0b.png)

1. If you want to add a file, click **Choose files**.
2. Select the file or files that you want to attach as external documents.
3. Save the information on the form (**Type** is a mandatory field).
4. Click **Save** ![save](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-lwl9wgp1.png), or if you are attaching documents to an object, click **Attach document** ![update_to_form](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-44rvr3jp.png).

If you selected several files, a separate external document is created for each file.

**TIP:** If you want to attach a **web address**, enter it in the URL text field or copy the address from the browser. If you also select a file, the URL is additional information to the document.

To open an attached document, **click it** with the left mouse button. This opens a window in which you can choose whether to open the file or save it. If you want to save the file, a new window will open for you to specify the location for saving the file and the name of the file. The URL link will open on a new tab in your browser.

To download all attached files to your device, select ![compress](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-lzxh086w.png)**Download as zip.**

## Viewing external documents

To select a document **for editing**, select it from the list with the left mouse button and then click **Edit selected** ![table_go](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-ymbzdsvi.png). Information on the attachment will be displayed in the **External documents** window. Alternatively, you can open the window by clicking **External documents** ![documents](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-i7m4gqll.png) on the toolbar. Click **Save form** ![save](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-zy7mw3qi.png) to save changes.

## Deleting an external document

**Click Delete ![delete](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-ugx40fw2.png) to delete an attachment.** If the document has been attached to an object, you will be asked to confirm the deletion.

## Document size

The maximum allowed size of a single document is 100 MB. The storage space reserved for documents is limited – in principle, 4 GB of storage space has been reserved. You will be notified if this limit is exceeded when a file is being uploaded to the system. In this case, you must either delete old files to free up space or order additional storage space.

To check the disk space used by the files, click **About** in the drop-down menu for **Help** ![help](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-yes7n9i7.png) in the upper-right corner.

![](https://cdn.document360.io/672fb328-110d-4b2d-9d5f-f1e71883bb64/Images/Documentation/external-documents-image-tlmydqld.png)